ArkCloud Rehab
Plan of Care
The plan exists twice, on purpose: a structured treatment plan on the episode that work queues and billing read, and a signed Plan of Care & Goals note that says the same thing in narrative. You can fill the note from the plan.
Written for: Physical therapists · Occupational therapists · Speech-language pathologists · Clinical supervisors
The treatment plan and the Plan of Care note
| Field or control | What it means |
|---|---|
| Structured treatment plan | On the episode, under the plan heading. Holds frequency, duration, the next review date, the physician or non-physician practitioner's sign-off of the plan with its period, and the goals linked to it. It has its own Sign. A new plan replaces the old one only when it is signed; open goals move to the new plan. |
| Plan of Care & Goals note | A note in Clinical documentation with the narrative plan. Signed like any note. It does not document a visit, so it does not affect any visit's billing readiness. |
| Goals | Kept on the episode's goals panel with baseline, target and target date. Any Rehab user can draft a proposed goal; accepting, revising or closing one needs a clinician with signing authority. |
Write and sign the plan
ArkCloud Rehab → Records and revenue → Episodes → the episode → Goals & outcomes → Treatment plan
- Set or revise the goals on the goals panel and accept them.
- Write the structured treatment plan: frequency, duration, review date and, where a payer needs it, the provider who signed off the plan and the period it covers. Sign it.
- In Clinical documentation, choose Plan of Care & Goals in New document. It defaults to No specific visit. Press Start.
- Press Fill from the treatment plan to copy the plan into the note, then edit the narrative.
- Press Sign.
Sections
| Field or control | What it means |
|---|---|
| Measurable goals | The goals, in narrative. |
| Planned interventions | What you intend to provide. |
| Frequency & duration | For example twice a week for six weeks. |
| Plan of care | The plan as a whole. |
Example (synthetic patient)
OT hand therapy. Goals: right grip strength from 32 lb toward a target set by the therapist by a target date; independent dressing with adaptive equipment. Planned interventions: fine motor and dexterity training, orthotic fitting and wearing schedule, self-care training. Frequency and duration: twice weekly for six weeks. Synthetic data.
Drafting help
| Capability | Status | What that means here |
|---|---|---|
| Fill the Plan of Care note from the treatment plan | Available | A Plan of Care note can be filled from the episode's structured treatment plan (frequency, duration, review date, the physician sign-off and linked goals), so the two say the same thing. |
| AI drafting for evaluations, re-evaluations and plans of care | Available | On any unsigned templated note, including an Initial Evaluation, a Re-evaluation and a Plan of Care, the AI action beside a field drafts that section from what the clinician typed, confirmed findings and guided answers, with its sources; too little to draft from gets questions instead. For PT, Draft assessment is shaped by the note type: an evaluation, a visit (follow-up), a progress report and a discharge summary each get their own structure and evidence rules, and a progress report needs an earlier and a current value before it is drafted. OT and SLP assessments keep the general structure. There is no one-click whole-SOAP draft for these notes, and nothing enters the note until the clinician inserts it. |
| Sending signed notes to a referring provider | Needs an external connection | A signed evaluation, plan of care, progress report, re-evaluation, discharge summary or daily note is listed on the episode's Notes view under Share with an outside provider, but no Direct secure messaging or fax service is connected, so ArkCloud does not send a signed note anywhere today. The panel says that sending is not available.Requires: A Direct messaging or fax service connected to ArkCloud, and each recipient verified in the outside-provider directory. |
There is no AI draft and no recording for a Plan of Care: the note has no Subjective, Objective, Assessment or Plan sections for a transcript to feed. Confirmed findings and outcome score lines are not inserted into it.
After signing
- The note text freezes; the structured plan has its own signature and history.
- Plan review and physician sign-off due dates surface in the work queue as they fall due.
- "Plan of care signed" appears on the episode timeline; the note is in the note list under the Plan of care chip and on the Health timeline.
Troubleshooting
| Field or control | What it means |
|---|---|
| Fill from the treatment plan adds nothing useful | The episode has no structured plan yet, or it is empty. Write the plan first. |
| Work queue says plan of care missing | There is no signed structured plan on the episode. A Plan of Care note alone does not clear it. |
| A goal cannot be accepted | Accepting needs signing authority for the episode's discipline. |